Automate what you can. Get time back for the rest.
We make sure your team stops copy-pasting between systems. Automations that take over the work that is the same every day, with your company's own knowledge built in.
Live example
Runs automatically · 1 of 6 routesProcessing a purchase invoice
- 09:14Invoice received by email
- 09:14Amount, supplier and date read out
- 09:14Checked against duplicate invoices
- 09:15Queued in the bookkeeping
Zero actions on your side. Every invoice, every day.
How it goes now
- Retyping the same client 3× across 3 systems
- Hours of repetitive manual work every week
- An inbox that demands attention all day
- Mistakes from manual copy-pasting
How it could go
- Enter once, automatically up to date everywhere
- Those hours back for clients and real work
- Inbox pre-sorted, draft replies ready
- No retyping errors, everything stays in sync
AI
/eɪ·aɪ/ — noun
Automation and Intelligence
AI has become a big word. We use it small and concrete: two things that together make your working day lighter.
The hands
Automation
The work that is the same every day runs itself. Retyping, forwarding, creating, following up. Nobody has to think about it any more.
The head
Intelligence
Your company's knowledge is built into the rules. What is urgent, what belongs where, when a human should take a look. So it fits the way you work.
Not a chatbot making things up. A route that does what you agreed, the same way every time.
These things cost you hours every week
Nothing wrong with hard work. But working hard on the same boring routine? That's no longer necessary.
- 01
Retyping invoices and quotes
Manually keying data from one system into another, day after day. Error-prone and a waste of time.
- 02
An inbox that keeps calling
Sorting, forwarding and answering emails all day. Before you know it your morning is gone.
- 03
Double entry across separate systems
The same client in your bookkeeping, your CRM and your planning. Three times typing, three chances for mistakes.
- 04
Staff doing repetitive work
Your people lose time on the same routine while real work sits waiting.
Three places where your time disappears
We don't overcomplicate AI. We take a level-headed look at your day and hunt down the time-wasters. Almost always they sit in one of these three corners.
Intake
Emails, invoices, quote requests, receipts. We make sure it's read automatically and lands in the right place, instead of someone retyping it.
Processing
The same data in your bookkeeping, CRM and planning. We connect those systems so you enter it once and the rest stays in sync automatically.
Follow-up
Reminders, status updates, an invoice that needs to go out. We build fixed routes so nothing falls through the cracks.
Automations that pay for themselves
No gimmicks, but solutions that genuinely save time. A selection of what we build for SMEs, made in n8n and connected to the systems you already use.
Automatically book purchase invoices
An invoice arrives by email or upload, gets read and is queued straight into your bookkeeping. Including a duplicate check, so you never pay twice.
From quote to invoice without retyping
Client says yes to your quote? The job is created and the invoice queued with the same data. Enter once, retype never.
AI email assistant for your inbox
Pre-sorts your mail by urgency, prepares draft replies for the standard questions and saves attachments in the right place automatically. All you do is hit send.
New leads followed up instantly
A request from your website lands straight in your CRM, you get a ping in Slack or WhatsApp and a follow-up task is ready automatically. No lead falls through the cracks.
Client onboarding on autopilot
New client signed? Folders, welcome email, tasks and access are created automatically. Everyone knows what to do, without ticking off a checklist.
Reporting that writes itself
Every Monday morning an overview of your revenue, outstanding invoices and key numbers in your inbox or Slack. Without anyone manually updating spreadsheets.
Something else in mind? We build custom. Tell us your biggest time-waster
Peace of mind
No loose ends and nothing left undone. It runs in the background, so you don't have to think about it.
Room in your calendar
The boring work runs itself, so you and your team keep time for clients and the work that really matters.
A grip on your numbers
Your systems talk to each other, so your data is correct and up to date. No more decisions based on gut feeling.
Devaca keeps its customers informed automatically
“With every status update our customer now automatically gets an email: order placed, order shipped with track & trace, fully in our own house style. No more manual work and far fewer questions about where an order is.”
100%
orders updated automatically
0×
manual status emails sent
24/7
updates, also outside office hours
1-to-1
in Devaca's house style
Also built for TNP, an accountancy firm: a planned tax-return platform that replaced their Trello boards. See that case.
From manual work to automatic, in clear steps
No vague AI project that drags on for months. We start small with your biggest time-waster and build out from there. Here's the route.
- Step 01
Intro call
A free 30-minute call. We look at where you lose the most time.
- Step 02
Automation scan
We map your biggest time-wasters and tell you honestly what pays off.
- Step 03
Build & test
We build the automation and test it with your real work. No surprises.
- Step 04
Go live
It's running. From now on the automation does the boring work and you keep time.
- Step 05
Run & fine-tune
We keep an eye on it and adjust where needed. You don't have to worry about it.
Who we do and don't work with
We'd rather promise too little than too much. That way you know right away if it's a fit, without wasting time on a call that leads nowhere.
This fits us
- An SME with recurring, repetitive work
- You already use systems (bookkeeping, CRM, email, planning)
- Your team loses time on retyping and double entry
- You just want it to work, not to talk about it for a year
This doesn't fit (yet)
- A one-off job with no repetition
- You want the cheapest quick fix, not something that keeps running
- Everything is still on paper and needs digitising first
- You want AI because it sounds trendy, not to save time
Let's take a level-headed look at what's to gain
No sales pitch. In 30 minutes we look together at which boring work you can offload first, and whether automating pays off for you.
- 01
Book a free intro call
A no-obligation 30-minute call, online or at your office. No sales pitch.
- 02
Get your automation scan
We show you which boring work to automate first and what it delivers.
- 03
Decide at your own pace
Like the plan? Then we build. If not, at least you have a clear overview.
- 30 minutes, no obligation and free
- Online or at your office
- Prefer email? hallo@deaiboer.nl
Or leave your details
We'll get back to you within one business day.